Jury Administration

Jury administration can be a daunting task. A little advance organization can make your task easier. It is very important to create a blind jury situation where the artist name is not revealed to the jury. Equally important is the need to treat the artists’ slides with respect. Handle the slides carefully and always place them in slide protector sheets or a carousel.
Incoming Entries:
· As the entries come in, check to see that all the forms are enclosed and SIGNED
· Check to see if the artist has met the size and date requirements
· Make sure all fees are included.
· Separate out any other enclosures

It is common practice in art juries for the slides to go onto the carousels in the order they are received. The slides from each artist are contiguous in the slide carousel and detail shots follow each full shot. So it is helpful to set-up a numbering system. I usually use Artist 1, Entry A, Entry A detail, Entry B, Entry B Detail and so on.
· Take each slide out of the slide sheets they have come in.
· Put the artists slide sheets and other return packaging into enclosed their SASE
· Write the assigned number on the slides and on the entry form and on the SASE
· Create a Jurors form with the same numbers along with the titles of the works. Do not put the artists names on the list.
· Place the slides in the carousels in the same order and LOCK the top
· Place the Entry forms in a ring binder in the same order. If a juror asks something about the entry you will be able to answer easily by turning to that page in the binder
· Determine ahead of time the jurors’ instructions and write them up for the Jurors.
· Determine your operation procedure.


The day of the jury, it is important to be organized and to provide the proper setting for serious consideration of the slides. The room MUST be dark and the seating needs to be comfortable with a great view of the screen for all jurors. Plan enough time for the job. Have back ups of all the necessary items
Needed for the jury:
· Labeled slides in carousels
· The same number of empty carousels as full slide carousels to place the rejected slides in
· A slide projector and an back-up projector
· A projector screen
· Back up projector bulbs in case of a fry out
· A ring binder for entry forms
· Jury Instructions
· Diagram of exhibition space
· Juror Sheets
· A Diagram of the hanging space
· Extension cords
· Comfortable seating with perfect view of the screen
· Darkened room
· Bottled Water
· Small pin-light flashlights can be helpful for the jurors and administrator (for reading their sheets in the dark)
· Tweezers to pull out slides stuck in the machine
· Schedule breaks for food and water

Go through the slides in the manner predetermined. Many shows have the jurors go through all the slides first to see the scope of the entries. The second go through may involve scoring and or juror discussion. As the jurors eliminate and reject pieces, pull the rejected slides and put them in the empty carousels in order. It is a common practice for the jurors to go through all the rejected slides one last time to make sure they haven’t rejected anything by mistake. After the show is chosen, ask the jury to look at the chosen show one last time. Consider having the jurors pick a few alternate works in case there is some unforeseen unavailability of the chosen works. After the jury, place the rejected slides back in the artists slide protectors in their SASE along with the rejection letter.
If you are jurying from digitals, there are other concerns that must be addressed. Look for a future article on digital juries!

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6 Responses to “Jury Administration”

  1. Clairan Ferrono Says:

    Kim,

    Do have a similar blog about jurying with CD’s?

    Thanks.

  2. John Crawford Says:

    Perhaps you can help me with a couple of questions.
    1. What is the meaning of the term ‘Blind Jury’?
    2. What is the protocol/standard/recommendation regarding the publishing of jurors’ names after the jurying process has been completed (e.g. in the show catalogue). I am particularly interested in whether or not contestants will be able to determine who evaluated their work.
    Thank you in advance.
    John Crawford.

  3. Kim Says:

    Blind jury means the jurors do not know who the entries are from. Most good shows tell the contestants who the jurors are before the show. If a team of jurors the contestants will not know which one (or more) of that team rejected them.

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